BrokerMindYou pay per user, per month.
No setup fee and no implementation project. Choose how many staff use BrokerMind and expand whenever your firm is ready. Chat is included with Core. All prices are excl. VAT and apply to an annual contract paid upfront in full. Prefer to pay monthly? That adds 10% to the BrokerMind rates.
BrokerMind Core
Mail and Chat (beta), with file context from Brokercloud.
€ 45 per month per extra user, excl. VAT
- Mail: summaries and draft replies with file context
- Chat: questions about your file, mailbox and conversations; follow-up emails, tasks and documents on request
- File context from Brokercloud
- Personal writing style per user
- Updates within BrokerMind Core
- Support: ticketing, monthly feedback session, newsletter per release
- Chat (beta): fair use per user
Chat is in beta. Features and usage limits may still change during this period.
Meet
An addition to Core for recording, transcribing and processing client conversations.
incl. Leexi Meeting AI licence, excl. VAT
- In-person and online client conversations
- Recording and transcription
- Needs analysis and templates per conversation type
- Report with file context, for approval
- Straight from the report to a follow-up email or task, via Chat
- Already have your own Leexi account? Then you pay € 24 per user per month for Meet; your Leexi subscription (€ 21 per user per month, partner rate for Leexi Meeting AI) runs separately through Leexi
Your discount stays for three years.
Start by 31 December 2026 at the latest and receive 30% off the standard rate for three years. The discount only applies to a prepaid annual contract. In return we ask for regular feedback, helping you shape BrokerMind's further development. The exact terms will be set out in your agreement.
One fixed price. That's why there's fair use.
You pay for BrokerMind per user, per month. No meter, no invoice that changes every month. That way you know in advance what BrokerMind costs your office. To keep offering that fixed price, Chat works with fair use. Below you can read why, and what we do in return.
Why not bill per use?
Many AI services charge per question or per amount of text. That's simple for the supplier and unpredictable for you: you only know afterwards what you'll pay. We charge a fixed amount per user, because a subscription should be easy to understand and to budget for.
Why fair use for Chat?
Every question to Chat uses computing power from the AI models BrokerMind runs on. How much depends on the question. A quick lookup costs little. A long conversation with attachments that ends in a presentation costs many times more. The prices of those models also change all the time, which is why we monitor usage month by month.
Mail and Meet follow the mails and conversations in your office. That volume is predictable. Chat is less predictable, and Chat is still in beta. Fair use keeps the fixed price workable, for you and for us.
What does that mean for you?
- Mail and Meet: no limit.
- Chat: fair use per user, in line with a broker's daily work.
- If usage is far higher on a structural basis, we'll get in touch. Together we'll find a solution that fits, for example adding extra usage.
- To keep Chat running smoothly for everyone, we may temporarily limit exceptionally high usage.
What we do
Fair use is our side of a fixed price. The other side is that we work every month on better answers for less computing power. We focus on two things.
The right model for each task
A simple lookup doesn't need a heavy model; a quote or an analysis of an expert report does. For each type of question we look for the model that gives the best result at the lowest computing cost, and we test new models as soon as they come out.
Better instructions behind the scenes
Every BrokerMind feature runs on instructions for the model. We keep rewriting and testing them, so Chat reaches an equally good or better answer with fewer detours.
What that saves comes back into BrokerMind: faster answers and more room in Chat.
Do I pay extra if I use it a lot?
Not automatically. Your invoice stays the same, unless we agree together that you add extra usage.
How much can I ask Chat?
We don't publish a fixed number, because during the beta we adjust fair use based on actual usage. It's in line with a broker's daily work.
What happens after the beta?
We'll review the rules for Chat. You'll hear in advance what changes.
Calculate the price for your firm.
Choose the number of users and add Meet whenever you need it. You'll see your monthly and annual amount straight away, excl. VAT.
€ 2,220 per year, paid upfront in one go, excluding VAT.
€ 62 per user per month, across 3 users.
What a user is, and other practical questions.
What counts as a user?
A person with a licence. Shared mailboxes (for example info@ or claims@) don't count as a separate user; you link them to the people who follow them up.
Is there a usage limit?
Not for Mail and Meet: they follow the mails and conversations in your office. Chat, which is still in beta, falls under fair use per user, in line with a broker's daily work. If usage is far higher on a structural basis, we'll get in touch and find a solution together, such as adding extra usage.
Can I add users during the year?
Yes. Extra users are added to your existing contract and charged pro rata until renewal. Scaling down is possible at the annual renewal.
Why does it say “excl. VAT”?
We charge 21% VAT on software, also for insurance brokers. Since brokers usually can't reclaim that VAT, we always show amounts excluding it, so you can do the sums yourself.
How exactly does the early-adopter discount work?
Anyone who starts by 31 December 2026 at the latest with a prepaid annual contract gets 30% off the standard rate for three years. You commit to giving regular feedback. From 2027 the standard rate applies to new firms.
What does the trial period cost?
Nothing. Fourteen days of Mail and Chat (beta) for your team, with a kickoff and a check-in. If you continue, the annual contract starts on day 15 and the trial stays free.
What's included in “support”?
A ticket channel for questions and reports, a monthly feedback session with other firms, a newsletter with every release, and the FAQ on this site. No separate hours or service contracts.
Prefer to see what you'll get first?
Thirty minutes on a real file, then 14 days to try it out. Only then a contract.